| Lease category | The lease category is used for footnote disclosure ROU Asset. The default setting is based on IAS 16. |
| Lease Contract ID | Description of contract (E.g., contract ID or supplier contract number in order) to be able to track back to the agreement, if required. |
| Lessor | Name of lessor. Helps organize and filter leases. |
| Currency | The currency of the lease contract. |
| Is the lease currency different from the entity's functional currency? | If you have a lease contract in a currency different from the functional currency, answer Yes and register the entity’s currency. The contract must always be registered in the contract currency. |
| Entity currency | The functional currency of the entity. If this is not provided, it will use the Company Currency instead, if it’s registered. |
| Entity currency exchange rate | The exchange rate to be used at the start of the lease and subsequent changes (Exchange rate from contract currency to functional currency). |
| Is the lease pre-paid? | If Yes, interest will be calculated and prepaid at the beginning of each period. The last period will therefore have no interest. |
| Does the lease payment occur at the end of the previous month? | Click Yes for leases where the payment is the month before the actual lease period, to register the instalment the period is actually paid. An example is, a payment of rent in December for the first quarter next year. |
| Use daily rates? | If the payments are based on daily rates. Instalment and interest will then be calculated based on the actual number of days in a month. |
| Lease payments | The minimum fixed lease payments over the lease term as well as registration of extension options. If the fixed lease payments vary over the lease term and don’t follow a regular pattern, then all amounts need to be separately registered. The amounts are updated when a change in payments, due to an index or rate, is registered. |
| Start | Start date of the lease payment period, which also determines the payment dates for the entire period. For the first payment period, this is the start date of the lease. The start of IFRS 16 is the latest of the lease start date, the IFRS 16 implementation date or the acquisition date in a business combination. |
| End | End date of the lease payment period. Option periods should be registered separately for footnote disclosure. If the lease is terminated, then the termination date is the end date for the lease. |
| Frequency | The payment pattern/ frequency is specified as the number of months between each payment. Monthly: 1, quarterly: 3, yearly: 12, half-year: 6, every other year: 24, and so on. |
| Amount | Minimum lease payments for the payment period. A rent-free period can be registered by adding a payment period that cover this interval with an amount of 0. For leases with a fixed adjustment, the amount can be left blank, to indicate that it should continue the pattern. This is useful when adding extension options to such leases. |
| Option | Please check the box if the payment period is an option to extend the lease contract. We recommend registering option periods for analysis and footnote disclosure. If you already have exercised the option at lease registration, we recommend not checking this box and simply including the period in the lease term. |
| Unused | Check this box for extension options that are considered "not reasonably certain to be exercised". The option period will not be included in the lease liability. However, it will be included as information in the sensitivity analysis in the footnote. |
| Option comment | Use this descriptive filed to explain what event triggered the exercise of the option, such as, signing the contract to extend the lease period or notification to the lessor to extend the lease period. |
| Option notification date | Enter the date you wish to appear on the overview as a reminder for the closest option period. |
| Do you need to register accruals? | Answer "Yes" if you need to register accruals to accurately reflect financial obligations and commitments within your organization by specifying the period frequency and amount. |
| Comments to minimum lease payment | Enter comments about evaluation, assumptions, etc. |
| Does the lease have other payments? | Answer yes to register variable lease payments like service cost, electricity, janitor, etc. Will be included as information in the calculation file. |
| One-time payments | To be used for a one-time payment during the lease term, enter the date (in contract currency) and date for the payment. |
| Non-lease component | For a contract that contains a lease component and non-lease components, a lessee shall allocate the consideration in the contract to each lease component, on the basis of the relative stand-alone price of the lease component and the aggregate stand-alone price of the non-lease components. (IFRS 16.13). As a practical expedient, a lessee may elect, by class of underlying asset, not to separate non-lease components from lease components, and instead account for each lease component and any associated non-lease components as a single lease component (IFRS 16.15). A lessee shall not apply this practical expedient to embedded derivatives that meet the criteria in paragraph 4.3.3 of IFRS 9 Financial Instruments. This is just for information purposes. |
| Non-lease component description | Describe the non-lease component. |
| Does the minimum lease payments include the non-lease component? | Used as information to organize and filter in this field. |
| Prepayments | Any prepayments of the lease liability. This is payments made before or at the date of the start of the lease payments. The value is included in the ROU asset but not in the lease liability. If the prepayment is already in the statement of financial position and depreciated separately, consider not including a value. |
| Responsible | Enter the name of a department, role, person’s name or e-mail. If you use Power Automate notification this is not relevant. |
| Does the lease have a fixed adjustment? | Answer Yes if the lease contains a fixed adjustment (fixed payments are included in measuring the lease liability). An example is, a yearly CPI adjustment of minimum 1% p.a. 1% is then a fixed adjustment. Remember to set the amount and frequency accordingly, so that the adjustment occurs at the correct intervals with the amount entered. |
| Fixed adjustment in percentage | A fixed adjustment in percentage. This is added to the fixed payment at the fixed adjustment date and interval. |
| Fixed adjustment value | A fixed agreed adjustment in amount. |
| Fixed adjustment date | The date of adjustment starts when it’s included in the calculation. This adjustment is then repeated based on the frequency registered. |
| Fixed adjustment frequency | Set the frequency of the fixed adjustment as the number of months between adjustments. Use 12 for yearly adjustments, 6 for half-yearly adjustments, 24 for adjustments every other year, and so on. |
| End date of fixed adjustment | The end date of the fixed adjustment. If not different from the end date of the lease, i.e. the lease is adjusted until the end of the lease, the field can be left empty. |
| Amount exempt from fixed adjustment | Any fixed amount of the lease payments not to be regulated. For example, if the lease payment is 15,000 where 10,000 are regulated by 5% and the other 5,000 is unregulated, then 5,000 should be registered here. |
| Estimated residual value guarantee | If a residual value is guaranteed by the lessor, the amount should be included here. This amount will be included in the measurement of lease liability at the commencement day. |